Retiring your paper or manual systems, however tried and true they appear on the surface, comes with great operational advantages, increased client satisfaction and reduced admin cost/cost containment. Not to mention a predictable and repeatable process performing in real time.
For most small or growing businesses collecting and analyzing time spent performing required tasks is a recommended starting point. Should you be reaching the next threshold the same type of list would be applicable, however in all probability more detailed.
Daily dispatching/communication/planning for tasks & crews to be performed
Time required to manually record information needed in field
Time needed to adjust to plan/re-dispatch
Recorded time for communication in execution (verification, instructions)
Time needed to communicate with client as to services performed
Time required to collect all data back from field crew(s)
Time required to enter information into usable format (i.e., spreadsheet), file proper documents associated with service
Time required to verify data collected for accuracy before sending to accounting
Time required to enter accounting for both invoicing and payroll/subcontractor costs
Additional time to document and store insurance/liability/standardization records and information.
Let us not forget that to get paid, everything above - and then some - needs to happen. CrewTracker Software has been providing an all-encompassing solution for Snow & Ice management, Lawn/Landscaping, Custodial, Sweeping and General Service Contractors for more than 18 years.
Schedule your demo today to see how CrewTracker Software can Rock Your Game!